Effective immediately, the Stephen B. Luce Library and Archives is temporarily suspending the acceptance of donations of archival material. This decision will allow us to focus on the ongoing processing and organization of our current collections.
Please note that College Records (i.e. internal transfers from departments and current student groups), will continue to be accepted, provided that all necessary paperwork is properly completed and submitted. College records from Alumni will be considered on a case-by-case basis.
We appreciate your understanding and support during this period. For any questions or further information, please contact Archivist Taliesin (they/them) Gamache at library@sunymaritime.edu.
The College Archives continues to collect institutional records including committee meeting minutes, departmental paperwork, faculty papers, and more.
Why Should I Transfer My Department's Records to the Archives?
There are many reasons to transfer your department records to the archives! One reason may be the records are taking up too much space in your office. By law, some records are meant to be permanently kept or immediately disposed of. Other records are used in Middle States accreditation.
What is a Retention and Disposition Schedule?
All SUNY campuses follow the SUNY Retention and Disposition Schedules. These schedules outline a minimum amount of time records and documents must be retained at a college. Some records can be disposed of immediately like a syllabus or statistical reports on admission activities. Other records are required to be kept permanently like self-study records and student transcripts.
How Do I Use a Retention and Disposition Schedule?
Great question! On the SUNY Retention and Disposition Schedules, simply select your department. A link will take you to the Retention and Disposition Schedules. These Schedules include the type of record, minimum retention period, and reason for the proposed time.
Will I Have Access to My Documents After I Transfer Them to the Archives?
Absolutely! You can request to view or borrow any of your department's records from the Archivist.
Can I Restrict Public Access to My Department Records?
If you are concerned about public access to your department's records, please contact the Archivist.
Thank you for creating wonderful content for Maritime College! Before you move on to the next project, please add the video(s) or images to the College Archives Digital Collections.
Supported File Formats for Images: JPEG, TIFF, PNG, BMP, Camera RAW, Photoshop PSD, and more.
Supported File Formats for Video: MPEG-2, MPEG-4, QuickTime, WindowsMedia, FLV, Ogg Theora, and AVI.
To submit a promotional video or image, fill out the form below and share the file with the Archivist at tgamache@sunymaritime.edu.