Library Policies

All records identifying the names, social security numbers, or other identification numbers of library users are confidential in nature and will not be revealed to anyone other than the user without either the express written permission of the user in question, or when the library must adhere to proper legal procedures requesting access to such information.

This policy is based on The American Library Association Policy Manual, Section B.8.5, “Confidentiality of Library Records,” and The Family Education Rights and Privacy Act of 1974.

• The Stephen B. Luce Library allows SUNY Maritime College students, faculty, and staff to borrow material.
  • SUNY Maritime Alumni do not have borrowing privileges but are permitted to use library material on site.
• SUNY Maritime College students, faculty, and staff automatically have library accounts as a result of their current enrollment for classes and their employment status with the college. A valid college photo ID card is proof of enrollment or employment, and is required for borrowing privileges.
• In order to check out materials borrowers must present a valid SUNY Maritime College ID card.
• SUNY Maritime College students, faculty, and staff may have a maximum of 10 items checked out at a time.
• Library account holders are responsible for ensuring that their contact information on file is correct.
• The Library’s primary method of communication with account holders is via email. Therefore, a valid email address is required for all accounts.

• Non-reserve books and DVDs can be renewed a maximum of 1 time.
• All other materials are ineligible for renewal.

• SUNY Maritime College students, faculty, and staff can place holds on non-reserve books and DVDs that are currently checked out by logging in to Primo and making the request. You are encouraged to watch this video tutorial on how to place a request.

• Hold requests are on a first-come, first-served basis.

• Non-reserve Books and DVDs will be held for a maximum of 7 days before being released back to the collection.

• Borrowers who frequently fail to pick up items on hold may have their borrowing or hold privileges suspended.

 Retrieval schedule from Stephen B. Luce Library, based on time of request:

Please allow 1-2 weeks for items requested from other SUNY campuses.

• Borrowers should return all checked out library materials to the Library Circulation Desk book drop during regular hours. Outside of regular hours, please return all checked out library materials to the book drop outside the libraries main entrance.
• Materials will be inspected upon return to ensure that no damage has occurred to items.
• Materials having multiple components will not be checked in until all pieces have been returned.
• Items unable to be checked in because they are damaged or have missing components will be charged overdue, damaged, or missing item fines as outlined in the “Fines and Fees” section of this manual.
• Borrowers who frequently fail to return items in a timely manner may have their borrowing privileges suspended.

• SUNY Maritime College students are subject to late fines.
• SUNY Maritime College faculty and staff members are not charged late fines.
• SUNY Maritime College students, faculty, and staff are subject to damaged or lost item fees.

Fine Schedule

• Borrowers who have accumulated overdue fines will have their borrowing privileges suspended.
• A charge will be posted against a student’s account for any late fines. Unpaid fines will result in the withholding of transcripts and the inability to register for classes. Charges must be paid at the bursar's office. The library does not accept payment in any form.
• Borrowing privileges will only be reinstated after any fine balance has been paid in full.

Fee Schedule

• Fees are incurred in addition to overdue fines. Maximum total fines/fees per item is $250. Lost item fees will be applied to student, faculty and staff accounts.
• The library will accept replacement items in lieu of a damaged or lost item fee only if the replacement item is an exact duplicate. The Stephen B. Luce Library reserves the right to refuse a replacement item based on its condition.
• No refunds are issued once a damaged or lost item fee has been paid.
• Borrowers who have accumulated damaged or lost item fees may have their borrowing privileges suspended.
• A charge will be posted against a student’s account for any damaged or lost fees. Unpaid fees will result in the withholding of transcripts and/or the inability to register for classes. Charges must be paid at the bursar's office. The library does not accept payment in any form.
• Borrowing privileges will only be reinstated and account blocks on student accounts will only be removed when fine balances have been paid in full.

• Overdue notices are issued as a courtesy to all library users.
• Non-receipt of an overdue notice does not exempt a borrower from applicable fees or fines.
• To avoid notices of fines, materials should be returned or renewed by the due date.
• The first overdue notice is issued on the 1st day an item is overdue.
• The second overdue notice is issued on the 10th day an item is overdue.
• On the 30^th day that an item is overdue, a final notice is placed on the patron account; charges and blocks on the patron’s record are also issued at this time.