Library Policies

Course Reserves are items requested by faculty to be placed behind the library circulation desk for limited circulation. Only library staff are allowed behind the circulation desk. All library materials must be checked out by a student worker or librarian to patrons using a student, faculty, or staff ID. Reserves items must remain in the library and can be checked out for 4 hours at a time. Late materials checked out to students will incur an hourly fine.

Faculty: Placing Items on Reserve

Faculty members interested in placing materials on reserve can do so using the Course Reserve Request Form  
 found on the library homepage under the Services tab.

The Course Reserves library guide reflects current classes being taught. This page will be refreshed at the beginning of each term and expire at the end of the term. It is the responsibility of individual faculty members to ensure that the Course Reserves for their classes are up to date. A reminder will be emailed to faculty ahead of each term.

The library no longer places scanned documents on Course Reserves. Items on Course Reserves will be limited to books, eBooks, and articles that are found in our library catalog and databases. This limits our risk of copyright violation. Faculty are encouraged to upload PDF’s directly into their Blackboard course.  Faculty may use our self-service scanner if they wish to include book chapters in Blackboard and will be responsible for adhering to copyright law.

Requests for classes must be made using this form. Please submit one form per course section.

Due to high demand, requests for classes must be made two weeks in advance. Course instructors must be present during the library session. All library sessions will take place in Stephen B. Luce Library unless another accommodation is reached due to schedule conflicts/special requests.

You will hear from the librarian assigned to your class at least a week before the scheduled date. However, if there is a conflict on the requested date and time, you will be contacted sooner to find a time that is mutually convenient.

 

Chat with a librarian is available Monday through Friday from 9:00am-5:00pm

This service was instituted in response to the COVID-19 related physical library closures.

The Stephen B. Luce Library maintains a reference service for students, faculty, and staff. Reference and research consultations can be booked in advance from our website. This service will provide:

• Research assistance
• Guidance in locating material for users physically or electronically
• Assist users with planning a basic research methodology and/or a research strategy
• Help students identify and evaluate reliable sources

Subject liaisons are affiliated with each academic department or program. The subject liaisons provide coordination between the College Library and the faculty and students in the College’s academic departments. The librarians who serve as subject liaisons are members of the academic faculty and play a pivotal role in the selection, acquisition, and maintenance of the resources provided by the Library. Subject liaisons are also responsible for keeping the appropriate members of the Library faculty and staff apprised about the issues and concerns that pertain to their assigned departments. In addition, they keep their colleagues up-to-date on new, or changes in, information resources related to their subject areas.

As of Fall 2020, the library is no longer binding theses for students, departments, or the library collection. If a student or department would like any bound copies, the service we used and recommend is Thesis on Demand. We are happy to continue to help with the preparation of the file and answering any questions about the submission process.

In lieu of adding bound theses to the library collection, thesis will now be added to the SUNY Open Access Repository (SOAR). The library will upload received submissions into SOAR as they are received. On the second of every month, content will be mined from SOAR and pushed to our online catalog for added discoverability.

A submission and consent form is required to be completed in order for scholarly works to be uploaded.

THE FOLLOWING INFORMATION IS NOW OBSOLETE AS THE LIBRARY IS NO LONGER BINDING THESES, BUT IS BEING RETAINED SHOULD STUDENTS/DEPARTMENTS SEEK BINDING ON THEIR OWN AND ARE INTERESTED IN THE PREVIOUS FORMAT REQUIREMENTS:

Thesis Submission Guidelines

SUNY Maritime College’s Stephen B. Luce Library serves as a liaison between the author of the thesis and the bindery. The College maintains a collection of theses written by its students to preserve the scholarship of SUNY Maritime.

Requirements

The library requires a PDF copy of the thesis, including the signed attestation page, be submitted to the Library Director by email (jkehoe@sunymaritime.edu) or on a flash drive.

• Format Requirements:

• For best binding quality, margins should be set at 1.25”
• Your document should be in this order:
  • Blank sheet of paper
  • Title page
  • Signature page
  • Blank page
  • Text of the thesis

• Theses are bound as received.  Neither the Library nor the Bindery proofread submissions.

Cost

• Submit the following information to the library director for determination of cost. Price is determined by the bindery and is dependent on the following:
  • # of Copies:
  • # of Color Pages:             
  • # of Black and White Pages:        
  • Print in B&W Only: Yes/No
  • Title has Accents: Yes/No
  • Foldouts: Yes/No

  • Pockets: Yes/No

• Payment by check is due at the time of order. Make checks payable to SUNY Maritime, Stephen B. Luce Library

Options

• An author can request additional copies for personal distribution.  An additional cost will be incurred.

Further Information

• Theses are bound in black buckram with gold lettering. The title and the author’s last name appears vertically on the spine.
• Turn-around time:  Approximately 4-weeks
• The Library will notify all authors when theses have been returned from bindery. It is the author’s responsibility to pick up and distribute theses.